Executive Duties

Position: President

  • Report to the Board of Directors
  • Oversee all positions of CNWB and ensure they are running as expected
  • Work and support all VP’s and coordinators with their responsibilities
  • Ensure CNWB is always running with a positive amount in its bank Account
  • Ensure all permits for rental facilities (gyms) are secured and copies of the permits sent to the Gym Coordinator
  • Investigate any complaints or concerns raised from a parent, player, executive members, CMBA organization or other parties / public
  • Conduct all CNWB Executive meetings and Board meetings.
  • Ensure CNWB bylaws are being followed and are reviewed annually
  • Schedule and conduct the Annual AGM
  • Approve all financial transactions for all amounts. (All amounts $5000.00 must need Board approval)
  • Create Agendas for Executive, Board and AGM Meetings
  • Conduct the annual Coaches Kick off meeting
  • Oversee the Annual Evaluation process
  • Receive any reports from the CMBA Sports Conduct Committee
  • Assist LTP & Tykes Coordinator with Parent Kick off Meetings
  • Attend all CNWB Meetings

Position: VP Logistics

  • Manage and Oversee RAMP
  • Load Teams into RAMP
  • Register Teams with CMBA
  • Oversee Registrar and the registration process
  • Assist VP Player & Coach Development with team division and movement
  • Act on behalf of the President at CMBA Board Meetings in absence of the President
  • Assists President with Investigations
  • Co-conduct Annual Coaches meeting
  • Book U of C Gyms for evaluations
  • Support the VP Coach & Player Development and the President for the Evaluation process
  • Attend all CNWB Meetings
  • Other duties as assigned by the President

Position: VP Finance

  • Manage and complete all financial transactions under direction from the president and / or the Board of directors for CMBA
  • Manage and update GIC with financial Institution
  • Run PnL reports for each executive, Board and AGM Meetings
  • Ensure Financials are Audited annually
  • Make payments to CMBA for team registrations
  • Make Payments to vendors and accounts payables
  • Manage Account Receivables
  • Approve all transactions with President and / or executive secretary for all amounts. (All amounts $5000.00 must need Board approval)
  • Attend all CNWB Meetings
  • Other duties as assigned by the President

Position: VP Player & Coach Development

  • Organize Evaluation Schedule
  • Manage the Annual Player Evaluation
    • Call and organize/schedule Evaluators
    • Attend and kick off every evaluation schedule
    • Ensure player movement during playing time to categorize appropriate player placement
  • Assist and manage all coaches and assistant coaches
  • Communicate all developmental opportunities available for Coaches and players
  • Assign players and coaches to team creation at the beginning of the season and beginning of the winter season for Juveniles
  • Finalize any player movement
    • Player/parent requests
    • Coach placement
    • Practice night adjustments for player/s
  • Assist President with any concerns regarding players and / or coaches
  • Prepare and present at Coaches kick off meetings
  • Assist and Manage coaches throughout season
  • Assist President with any CMBA SCC on Sportsmanship conduct to coaches, players and / or spectators
  • Attend games and / or practices as necessary
  • Summarize playing season
  • Attend all CNWB Meetings
  • Other duties as assigned by the President

Position: Executive Secretary

  • Documents all minutes of the Executive, Board and AGM Meetings
  • Assists President with Meeting Agendas and distributes them to Executive and Board Members
  • Manages the CNWB Website regarding communications, Information, and updates from CMBA, CNWB Executive and Board
  • Approves financial requisites on dual signature amounts when President and/or VP Finance are unavailable to sign
  • Assist VP Logistics in managing RAMP
  • Attend all CNWB Meetings
  • Other duties as assigned by the President

Position: Registrar

  • Create New season and RAMP (Registration Web site) for season’s Registration
  • Manage the registration process and communication (emails) through playing season
  • Assist playing families with questions and concerns with Registration
  • Give information and reports to the President, VP Coach & Player Development, VP Finance, Volunteer Coordinator, and other members of the executive as needed or requested.
  • Refund monies owed for with drawls from program
  • Attend all CNWB Meetings
  • Other duties as assigned by the President

Position: LTP & Tykes Coordinator

  • Work with the registrar to get a list of participants and volunteers for coaches and assistants
  • Work with President to organize a coaches meeting
  • Organize and run Parent kick off meetings
  • Manage player movement requests
  • Develop Session Succession Plans
  • Work with Gym Coordinator to assign gyms to groups
  • Organize Coaches for each Session
  • Supervise & Support Coaches with their needs
  • Deal with Parents concerns and complaints
  • Communicate with Parents, coaches and others in regard to schedule and welcome
  • Work with President to order shirts, Basketballs, and Coaches shirts and whistles
  • Attend all CNWB Meetings
  • Other duties as assigned by the President


Position: Gym Coordinator

  • Work with the President to retrieve Permits for gyms from the city of Calgary, YMCA & Foothills Alliance, and other facilities as assigned
  • Create a schedule of gym times for the season
  • Work with the President to assign Gym times to teams
  • Send permits to each coach/team
  • Look for assigning additional gym times to teams that need it
  • Prioritize Gym Times for LTP & Tyke Programs
  • Look for Additional Gyms
  • Time / Gym use report to President & VP Finance
  • Attend all CNWB Meetings
  • Other duties as assigned by the President

Position: Volunteer Coordinator

  • Organize and supervise volunteers for evaluation check in
  • Send emails through CNWB Secretary (RAMP) calling for volunteers
  • Work with the VP of Coach and Player Development has a volunteer Team Manager
  • Organize volunteers to assist with Uniform Coordinators to organize, distribute and collect Uniforms.
  • Organize Volunteers for CMBA Casino requests
  • Attend all CNWB Executive Meetings
  • Attend the AGM
  • Other duties as assigned by the President

Position: Uniform Coordinator/s

  • Complete Inventory of Current Uniforms
  • Prepare Team Bins for Distribution
  • Individual Uniform Exchange
  • Choose Dates for Distribution and Collection of Uniforms
  • Give Volunteer Coordinator list of needed volunteers for Uniform Distribution & Collection
  • Track how many Teams bins we have and how many are needed for seasonal play.
  • Attend all CNWB Meetings
  • Other duties as assigned by the President

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