Executive Duties

Report to the Board of Directors
Oversee all positions of CNWB and ensure they are running as expected
Work and support all VP’s and coordinators with their responsibilities
Ensure CNWB is always running with a positive amount in its bank Account
Ensure all permits for rental facilities (gyms) are secured and copies of the permits sent to the Gym Coordinator
Investigate any complaints or concerns raised from a parent, player, executive members, CMBA organization or other parties / public
Conduct all CNWB Executive meetings and Board meetings.
Ensure CNWB bylaws are being followed and are reviewed annually
Schedule and conduct the Annual AGM
Approve all financial transactions for all amounts. (All amounts $5000.00 must need Board approval)
Create Agendas for Executive, Board and AGM Meetings
Conduct the annual Coaches Kick off meeting
Oversee the Annual Evaluation process
Receive any reports from the CMBA Sports Conduct Committee
Assist LTP & Tykes Coordinator with Parent Kick off Meetings
Attend all CNWB Meetings

Position: VP Logistics

Manage and Oversee RAMP
Load Teams into RAMP
Register Teams with CMBA
Oversee Registrar and the registration process
Assist VP Player & Coach Development with team division and movement
Act on behalf of the President at CMBA Board Meetings in absence of the President
Assists President with Investigations
Co-conduct Annual Coaches meeting
Book U of C Gyms for evaluations
Support the VP Coach & Player Development and the President for the Evaluation process
Attend all CNWB Meetings
Other duties as assigned by the President

Position: VP Finance

Manage and complete all financial transactions under direction from the president and / or the Board of directors for CMBA
Manage and update GIC with financial Institution
Run PnL reports for each executive, Board and AGM Meetings
Ensure Financials are Audited annually
Make payments to CMBA for team registrations
Make Payments to vendors and accounts payables
Manage Account Receivables
Approve all transactions with President and / or executive secretary for all amounts. (All amounts $5000.00 must need Board approval)
Attend all CNWB Meetings
Other duties as assigned by the President

Position: VP Player & Coach Development

Organize Evaluation Schedule
Manage the Annual Player Evaluation
- Call and organize/schedule Evaluators
- Attend and kick off every evaluation schedule
- Ensure player movement during playing time to categorize appropriate player placement
Assist and manage all coaches and assistant coaches
Communicate all developmental opportunities available for Coaches and players
Assign players and coaches to team creation at the beginning of the season and beginning of the winter season for Juveniles
Finalize any player movement
- Player/parent requests
- Coach placement
- Practice night adjustments for player/s
Assist President with any concerns regarding players and / or coaches
Prepare and present at Coaches kick off meetings
Assist and Manage coaches throughout season
Assist President with any CMBA SCC on Sportsmanship conduct to coaches, players and / or spectators
Attend games and / or practices as necessary
Summarize playing season
Attend all CNWB Meetings
Other duties as assigned by the President

Position: Executive Secretary

Documents all minutes of the Executive, Board and AGM Meetings
Assists President with Meeting Agendas and distributes them to Executive and Board Members
Manages the CNWB Website regarding communications, Information, and updates from CMBA, CNWB Executive and Board
Approves financial requisites on dual signature amounts when President and/or VP Finance are unavailable to sign
Assist VP Logistics in managing RAMP
Attend all CNWB Meetings
Other duties as assigned by the President

Position: Registrar

Create New season and RAMP (Registration Web site) for season’s Registration
Manage the registration process and communication (emails) through playing season
Assist playing families with questions and concerns with Registration
Give information and reports to the President, VP Coach & Player Development, VP Finance, Volunteer Coordinator, and other members of the executive as needed or requested.
Refund monies owed for with drawls from program
Attend all CNWB Meetings
Other duties as assigned by the President

Position: LTP & Tykes Coordinator

Work with the registrar to get a list of participants and volunteers for coaches and assistants
Work with President to organize a coaches meeting
Organize and run Parent kick off meetings
Manage player movement requests
Develop Session Succession Plans
Work with Gym Coordinator to assign gyms to groups
Organize Coaches for each Session
Supervise & Support Coaches with their needs
Deal with Parents concerns and complaints
Communicate with Parents, coaches and others in regard to schedule and welcome
Work with President to order shirts, Basketballs, and Coaches shirts and whistles
Attend all CNWB Meetings
Other duties as assigned by the President

Position: Gym Coordinator

Work with the President to retrieve Permits for gyms from the city of Calgary, YMCA & Foothills Alliance, and other facilities as assigned
Create a schedule of gym times for the season
Work with the President to assign Gym times to teams
Send permits to each coach/team
Look for assigning additional gym times to teams that need it
Prioritize Gym Times for LTP & Tyke Programs
Look for Additional Gyms
Time / Gym use report to President & VP Finance
Attend all CNWB Meetings
Other duties as assigned by the President

Position: Volunteer Coordinator

Organize and supervise volunteers for evaluation check in
Send emails through CNWB Secretary (RAMP) calling for volunteers
Work with the VP of Coach and Player Development has a volunteer Team Manager
Organize volunteers to assist with Uniform Coordinators to organize, distribute and collect Uniforms.
Organize Volunteers for CMBA Casino requests
Attend all CNWB Executive Meetings
Attend the AGM
Other duties as assigned by the President

Position: Uniform Coordinator/s

Complete Inventory of Current Uniforms
Prepare Team Bins for Distribution
Individual Uniform Exchange
Choose Dates for Distribution and Collection of Uniforms
Give Volunteer Coordinator list of needed volunteers for Uniform Distribution & Collection
Track how many Teams bins we have and how many are needed for seasonal play.
Attend all CNWB Meetings
Other duties as assigned by the President