Policies, Procedures, Etc.


Residency
Please ensure you reside within Calgary Northwest Basketball (CNWB) boundaries.  Use this link Zone Finder to determine what area you should be registering in, CNWB is Zone 1.  A NW residence does not guarantee you are in the CNWB zone, as well recent changes to boundaries may mean that players who have previously played with CNWB now belong to a different zone so please verify through the zone finder link prior to registering.  Any registrations outside our boundaries will be withdrawn and a $50 administration fee charged.
 

Program Capacities

Register early to ensure a spot in our programs.  It is Calgary NorthWest Basketballs’ goal to provide an opportunity for all of our members to participate, however we are limited by our gym availability.  Once specific age categories are full they will closed to further registration.  Please note that our LTP & Tyke programs fill quickly so please register early to ensure a spot.
 

Safety - In lieu of police checks, Northwest Basketball has a mandatory 2 adult policy at all times with athletes,  This 2 adult policy is in place to protect athletes, coaches and volunteers.  Of these 2 adults one must be of the same gender of the athletes, (ie. Bantam boys team being coached by a female must have a male  parent or assistant coach in the gym, bench, etc as the second adult).  This includes all games, practices, team meetings and any team related activities,  As members it is your responsibility that you volunteer where required to meed this requirement.  This is a mandatory policy, we need members to ensure the adults in the gym when dropping off your child, this means you need to walk into the gym to ensure there are 2 adults in the gym or the team is not allowed to practice, or play, etc.  With that we insist that you pick up your athlete on time from practices, and games.  

Players - Playing "Up" - Under age athletes who wish to participate in an older age group must first notify the Registrar  These players could be invited to join the evaluation process for the level in which they would like to play up in.  From this evaluation the NorthWest evaluators and the Director of Coaches & Player Development; will determine if a player is physically and mentally ready to play at that level.  If they are evaluated as ready to play, they will be placed on an appropriate team.  If the evaluators decided that they are not ready to play up, then they will be asked to return to their age appropriate group.

 

Refund Policy / Withdrawals
All withdrawal and refund requests must be made by email to our Registrar 

  • 100% fees refunded (minus $40 administration fee), prior to August 25th for  Mini, Bantam, Midget, Juvenile programs
  • 100% fees refunded (minus $40 administration fee), prior to September 1st for LTP & Tykes
  • 50% fees refunded (minus $40 administration fee), between August 25 and before the start of evaluations for Mini through Juv programs
  • 50% fees refunded (minus $40 administration fee), between September 1-15 for LTP & Tykes
  • No refund will be given after evaluations have started for Mini through Juv Programs and after September 15th for LTP & Tyke programs
  • Juvenile Players in Winter session (Jan-Mar) no refunds given after season starts
  • If a player has waitlisted, they will be notified if a spot becomes available in which case the $50 waitlist fee will be applied to the confirmed registration.  In the event that the player declines the spot, the waitlist fee is non refundable.  If the player is not offered a spot by the time the season commences, a full refund of the waitlist registration fee will be issued.
  • If you register in the wrong area (please refer to the  Zone Finder on website) CNWB will charge $50 admin fee to withdraw

*The only exceptions would be those that are found to be medically necessary (doctor note required), or receive the approval of the Calgary NorthWest Basketball Executive.  
Practice nights / times/ and locations (Player Request’s) cannot be confirmed until after evaluations have been completed and teams have been set (usually by the end of the third week of September). We understand that some children are involved in multiple activities and where possible we will try to accommodate, however, conflicts with these other activities or not meeting these types of request, does not qualify as an exception and no refunds will be issued due to player requests not being met.

If a player has waitlisted and declines a spot offered to them, the waitlist fee of $50 is non refundable.  In the event that no openings are made available by the time the season commences, a full refund of the waitlist fee will be issued.

 
If you require a refund, please send your request via email to the Registrar; include the players name, age, division, complete mailing address including postal code and the reason for withdrawal (you will be asked to provide a doctor's note if the reason is for medical purposes.

 

Uniforms

Each player will be given a uniform that are to be worn at games only, NOT practices.  These are to be returned at the end of the season as a complete set (jersey & shorts), washed and in good condition.  After April 1, 2019, any players who have not returned their unfiorms will be charged $125 to their credit card. Tyke and LTP do not require an uniform return as they are given t-shirts/uniforms to be kept by the athlete.

 

Volunteers
CNWB is a volunteer run organization and we require that all families be willing to contribute in some capacity throughout the season.  If volunteer commitments are not fulfilled for any CNWB families,including those as needed (ie. score keeping), a charge of $200 per player with a maximum charge of $400 per family will be applied to your credit card at the end of the season.

CNWB does offer a No Volunteer option, which if choosen you will be charge $200 per player with a maximum charge of $400 per family that can be choosen at the time of registration. We encourage families to volunteer their time as our programs require this to operate.

 

Proof of Age

All players who are new to Calgary Minor Basketball as well as all first year minis, must provide a copy of their birth certificate or Alberta Health Care card at the time of registration (CMBA will not register a player unless they have received this proof of age from CNWB.)  A player's registration will not be accepted or considered complete until this has been received (even if payment has been made).  Please have a copy of this documentation ready to upload at the time of registration.  For players who are new to CNWB but have played basketball for another community within CMBA, please inform the registrar of the community last played for so they may retrieve your CMBA ID#.

 

Financial Assistance - Kidsport Canada provides assistance "to overcome the financial obstacles that prevent some young people from playing sport."  For more information and an application form or to see how you can make a contribution, go to www.kidsportcalgary.ca.

 

Questions

Please direct any registration questions to the registrar at registrar@cnwb.ca

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